CONSTITUTION

Region XVI of the  National Junior College Athletic Association

 

PREAMBLE:  THE BASIC AUTHORITY FOR THIS ATHLETIC REGION COMES FROM ASSOCIATION WITH THE NATIONAL JUNIOR COLLEGE ATHLETIC ASSOCIATION.  AS SUCH, THIS CONSTITUTION IS DERIVED FROM THE GOVERNING DOCUMENT OF THE PARENT ORGANIZATION.

 

ARTICLE I – NAME

 

SECTION I:  The name of this non-profit organization shall be Region XVI, NJCAA.  There is a men’s and women’s division.

 

ARTICLE II – PURPOSE

 

SECTION 1:    The purpose of this organization shall be to promote and foster two-year college athletics on a regional basis consistent with the educational program of its members.

 

ARTICLE III – MEMBERSHIP

 

SECTION 1:   Eligibility for Membership

 

  1. Colleges that fall within the nationally developed geographic boundaries of Region XVI are eligible for membership.
  2. These colleges and comparable institutions must have received or be candidates for State and/or Regional accreditation.
  3. These colleges must receive the approval of the NJCAA.

 

SECTION 2:   Conditions of Membership

 

The members of this organization agree to:

 

  1. Supervise and control athletics in accordance with the NJCAA Constitution and by-laws.
  2. Establish and maintain high standards of ethics and fair play.
  3. Pay annual membership dues before the deadline as set by the Legislative Assemblies.  These dues may include a sports participation fee and any other self assessments.

 

ARTICLE IV – OFFICERS

 

SECTION 1:   The elected officers of each division of Region XVI, NJCAA shall be the Regional Director and Assistant Regional Director.

 

SECTION 2:   Vacancies among elected offices of this Region shall be filled by election by the respective Legislative Assembly.

 

SECTION 3:   Election for offices of this Region shall take place at the Spring meeting of even numbered years as set forth in the by-laws of the NJCAA.  Candidates must meet the requirements as set forth in Article X, Section IV of the NJCAA Constitution.

 

SECTION 4:   The elected officers of this Region will perform their duties as outlined in the by-laws.

 

ARTICLE V – MEETINGS

 

SECTION 1:   The duly appointed representatives of member colleges shall comprise the Legislative Assembly of each division of Region XVI, NJCAA.

 

SECTION 2:   The Legislative Assemblies may adopt a seal and by-laws and change the same at any regularly scheduled meeting.

 

SECTION 3:   Each division of the Region shall hold three (3) meetings annually.  The Regional Director shall designate the time and place of each meeting at the previous site.

 

SECTION 4:   Special meetings of a Legislative Assembly may be called by a Regional Director or a majority of these representatives at any time to consider emergency situations.

 

ARTICLE VI – CONDUCT OF MEETINGS

 

SECTION 1:   The latest edition of Roberts Rules of Order shall be the manual of procedure for legislative meetings of Region XVI, NJCAA.

 

SECTION 2:   Region Meetings.  The appropriate Regional Director shall chair and conduct the business of the men’s and women’s divisions respectively.

 

SECTION 3:   Meeting Protocol.  The men’s regional business will be conducted first in even years and the women’s regional business first in odd years.

 

SECTION 4:   Order of Business.

 

  1. Voting Representative Identification
  2. Approval of Minutes of Last Meeting
  3. Old Business
  4. Regional Director’s Report (includes financial report)
  5. New Business

 

ARTICLE VII – VOTING

 

SECTION 1:   Each member institution’s designated athletic administrator shall be entitled to one (1) vote at each division’s meeting on matters that affect all sports.  Issues concerning specific sport programs and divisions should be voted upon only by those institutions that have the program/s and vision/s in question.

 

SECTION 2:   During combined meetings of Legislative Assemblies, each member institution’s designated athletic administrator shall be entitled to one (1) vote per division membership.

 

SECTION 3:   A proxy voting representative must bring a letter signed by the Athletic Administrator of the Institution.

 

SECTION 4:   The respective Assistant Regional Director shall be responsible for voting procedure.

 

ARTICLE VIII – FINANCES

 

SECTION 1:   Revenues for each division of Region XVI will be maintained by each Regional Director.

 

SECTION 2:   Each Regional Director will issue a Treasurer’s Report at the fall Regional meeting.

 

ARTICLE IX – AMENDMENTS

 

SECTION 1:   This Constitution may be amended at any regularly scheduled meeting of the Region by a two-thirds (2/3) affirmative vote of each Legislative Assembly.  The proposed amendment/s to the Constitution must have been circulated to the member colleges by the Regional Director at least three (3) weeks prior to the meeting.

 

ARTICLE X AMENDMENTS TO THE BY-LAWS

 

SECTION 1:   Amendments to the by-laws may be made at any regularly scheduled meeting of Region XVI.  A majority vote of the quorum will be necessary to affect change.  These amendments must be circulated to all member colleges at least ten days prior to the meeting.  The changes will become effective as specified in the amendment.

 

ARTICLE XI – REGIONAL CHAMPIONSHIPS

 

SECTION 1:   In order to recognize a regional champion, a sport must have competition among member  colleges.  The respective sport should have an approved sport code when four (4) or more member colleges compete in the program.

 

SECTION 2:   Whenever possible, regional tournaments should be held at the facility of member institutions.

 

SECTION 3:  

  1. Tournament directors are responsible for disseminating all information pertinent to the tournament to all member colleges at least three (3) weeks prior to the event.
  2. The tournament director will send results and a financial statement to all member colleges within ten (10) days after the event.
  3. All regional tournament expenses with the exception of basketball will be paid by the participating schools on a pro-rated basis.
  4. Receipts from the sub-regional basketball tournaments, after expenses, shall be divided 1/3 to Regional, 1/3 on miles traveled and 1/3 on games played to the participating teams.  For the regional play-off for the championship, each host school, after expenses, will keep 2/3 of the profit and the other 1/3 will go to the region.  In the event there is a third game, each school will receive 1/3 of the profits and 1/3 will go to the regional fund.
  5. The host institution is responsible for providing security, crowd control, an athletic trainer on site, and game personnel.

 

ARTICLE XII – SPORT COMMITTEE

 

SECTION 1:   The respective Region Director shall designate an athletic administrator in good standing to serve as a liaison to each sport committee.

 

SECTION 2:   Each sport committee shall be chaired by an appointed head coach of that particular sport.

 

SECTION 3:   The chair of each sport committee shall chair an annual meeting.  The designated athletic administrator liaison must be in attendance.  The chair will make a report at the appropriate regional meeting.  Fall and winter sports should report at the spring meeting.  Spring sports should report at the fall meeting.

 

SECTION 4:   There is to be a sport code approved by the legislative body, for all sports that have a minimum of four (4) teams in the same sport and the same NJCAA division.  Sport codes should specifically address the following:

  1. Selection of Coach of the Year
  2. Selection of region competition site
  3. Award policy
  4. All Region selections
  5. All-American nominations
  6. Region Tournament
    1. Seeding
    2. Officials
    3. Type of play
    4. Site selection
    5. Type of ball
    6. Pre-tournament practice
    7. Filming of opponent games
    8. Scouting information to outside institutions
    9. Financial arrangements

 

SECTION 5:   The following is pertinent to all sports.

  1. All American nominations and National Tournament information.  Institutions not submitting required items will be governed by the following:
    1. First offense.  A letter of reprimand will be sent by Director to Athletic Administrator.
    2. Second offense.  A letter of reprimand will be sent to the appropriate college President with a copy to the Athletic Administrator.

Constitutional Amendment
Passed at NJCAA Region 16 meeting on April 16, 2008
For post season play, there is to be no exchange of films with any Region XVI opponent in any sport.