Exhibitors

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Exhibitor Information

19^th Annual

Southwest Education & Technology Conference/Tech Expo

The Regional Consortium for Education and Technology in Southwest Missouri (RCET-SW) cordially invites you to exhibit at the Southwest Education and Technology Conference/Tech Expo to be held on the campus of Missouri State University (MSU) in Springfield, Missouri, on March 5, 2008

This conference is aimed at using technology for instruction by showcasing the latest in classroom applications, displaying software and hardware, and providing sessions and workshops dealing with issues of technology in today’s schools. Decision-making educators, technology coordinators, and administrative personnel will be attending the conference with the express purpose of learning more about available products and services.

The Regional Consortium for Education & Technology-Southwest is once again partnering with Missouri State University’s Tech Expo this year. You will want to take advantage of this great opportunity to increase your exposure to potential buyers and school administrators.

SPACE RENTAL/SET-UP AND DISMANTLING

Exhibit time is Wednesday, March 5, from 7:30AM to 4:00 PM.

Fee for each 8’ x 10’ Exhibit Booth - $325. Each booth includes:

One 6’x30” table (You are encouraged to bring your own table skirt.)
Two side chairs
One outlet (2 plug-ins) 110 electrical outlet (20 amp max)
Secured facility

There is a limit of one company per exhibit. Payment must accompany Exhibitor Reservation Form for your space to be reserved. Upon receiving a completed reservation form with payment the shipping information, booth number, and other information will be provided to the contact person listed on the reservation form.

Wireless internet access will be made available to exhibitors if their exhibit requires it. There is no additional fee for this service, however you must submit the appropriate information requested on the Exhibitor Reservation Form in order to guarantee access. Only wireless internet access will be available.

Exhibitors may begin setting up after 1:00 PM on March 4 or beginning at 7:00 AM on March 5. A special door prize contest for conference registrants will culminate in the exhibit room at the conclusion of conference activities (approximately 3:00 PM). Exhibitors may not want to break down their exhibits before 3:30 PM. Exhibitors are allowed to sell items during the conference. Neither RCET-SW nor MSU are responsible for any losses/liabilities that may occur due to this activity.

CANCELLATION POLICY

Cancellation of any portion of the exhibit contract must be made in writing to RCET-Southwest and will be effective as of the date of receipt. If the cancellation is received on or before February 1, 2008, the amount of refund will be 80%. After February 1, there will be no refunds.

OPPORTUNITIES TO PRESENT

While RCET-SW strives to involve as many classroom teachers as possible for presentations there will be a limited number of sessions available for presentations by exhibitors. Vendors who wish to present should return the completed presentation proposal form along with the reservation form and payment for exhibit space. Presentation proposal forms must be received no later than October 19, 2007, to be considered. Presentation proposals received without booth reservation and payment will not be considered.

PROGRAM ADVERTISEMENT

In addition to displaying products and services, companies are encouraged to place advertisement in the conference program. Please submit ads electronically. Please email them to rcet@mindspring.com no later than January 25, 2008. Ad fees are:

Full page - $175
Half page - $125
Quarter page - $75

Conference programs will be printed on 8 ½ x 11 paper so size ads accordingly leaving a minimum of ¼” margin on all sides. Ads that do not conform to the designated size will be cropped or reduced to fit. The quality of ads containing photographs, shading, and dark backgrounds cannot be guaranteed.

Please note: Exhibitors are solely responsible for ad submission. To guarantee publication, please submit ad within 5 days of your booth reservation form and payment. Ad Deadline: January 21, 2008.

REFRESHMENT BREAK SPONSORSHIP

Two refreshment breaks are scheduled. Should your company be interested in co-sponsoring these breaks, please indicate on the Exhibitor Reservation Form. Special promotions and considerations will be given to break sponsors.

PRIZE DONATIONS

Donations of vendor products are greatly appreciated and will be solicited by RCET-SW to offer as door prizes to attendees. Prize registration will be held in the exhibit room throughout the day and the prize drawings will take place in the exhibit room after the last breakout session.

HOTEL RESERVATIONS

Exhibitors may wish to stay at the University Plaza Hotel, located near the MSU campus. For reservations, call 417.864.7333.

Thanks to those exhibitors who have supported this conference in the past and welcome to new exhibitors. For questions, contact the RCET-SW office at 417.523.5560 or email us at rcet@mindspring.com . Keep track of conference developments on our web site at www.rcet.net .

Download the Exhibitor Reservation Form (MS Word format)

Please retain this information for your records.